Job Description – Accounts Payable Manager
Condon & Forsyth was founded in 1935 and is internationally recognized for its expertise in handling aviation, complex tort, product liability, insurance and commercial litigation matters. Condon & Forsyth has offices in New York, Los Angeles and Miami.
Work Arrangement
This position is hybrid. You must live in the New York City metropolitan area as you will be required to physically work in the office at least 3 days per week. You will also need a working knowledge of Zoom and other remote meeting applications for days when you are not in the office.
Qualifications
· Ideal candidates will have basic accounting experience (1-3 years)
· Excellent written and oral communication skills
· Extremely detail-oriented and a habitual proofreader
· Solid working knowledge of Excel, Word, and Adobe Acrobat
· Strong problem solving and analytical skills
· Ability to maintain confidentiality
· Ability to multitask
· Self-motivated, resourceful, adaptable, and capable of working independently as well as in a team
· A sense of urgency in handling priority requests
· Currently Working or has prior experience with SurePoint/LMS (formerly Rippe & Kingston) accounting system is a plus
Responsibilities
· The Accounts Payable Manager is primarily responsible for handling all Accounts Payable matters. In addition, the Accounts Payable Manager will assist the Accounting Department on a back-up basis with all aspects of billing, accounts receivable, and financial reporting.
· The Accounts Payable Manager is responsible for Accounts Payable matters including but not limited to:
- Enter firm expenses into the accounting system
- Add vendor invoices to client bills for payment by client
- Input soft cost entries into accounting system
- Execute expense reimbursements for all employees
- Answer inquiries regarding status of invoices
- Handle inquiries regarding status of wire/ACH payments
- Manage all W-9 Requests
- Process “to pay” and “payable” invoices
- Track vendors in LMSV accounting system and Citibank
· The Accounts Payable Manager is responsible for assisting the Billing Specialist with matters including but not limited to:
- Prepare client invoices
- Monitor outstanding invoices
- Monitor aging of unbilled fees for assigned partners and/or clients
- Prepare electronic invoices using LEDES files
- Track status of electronic bills submitted, identify issues, and work to address rejections and reductions as they arise
· The Accounts Payable Manager is responsible for assisting the Controller with various financial reports on a daily and monthly basis
· This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
Benefits:
We offer extensive benefits including medical, dental, vision, short and long term disability, supplemental life insurance, flexible spending (Medical, Dependent Care & Transportation) and health savings accounts, retirement plan as well as paid vacation, sick and holiday time.
Condon & Forsyth is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Interested applicants should submit a cover letter and resume to Elliot Richman, recruiting@condonlaw.com
