Job Title: Marketing and Submissions Coordinator

Location: Caterham with the opportunity for flexible working

Time: 3 -4 Days per week (0.6 – 0.8 FTE) with 3 days in the office.

Salary: To be agreed depending on experience

Reports to: Senior Management Team

Job Description

Position Overview

The Marketing and Submissions Coordinator plays a crucial role in supporting our marketing and business development efforts. This position primarily focuses on coordinating submissions for proposals and competitions, while also assisting in the broader marketing and client relationship initiatives. The coordinator will work closely with partners, architects, and other consultants to ensure that submissions are thorough, accurate, and compelling. Additionally, this role offers opportunities to engage in more strategic marketing and business development activities, enhancing the company’s profile and fostering growth.

Key Responsibilities

Submissions, Competitions, and Awards

· Coordinate and prepare submissions, including fee proposals, bids, and tenders, ensuring compliance with guidelines and quality standards.

· Manage the download and upload of documents through various submission portals, maintaining accuracy and timeliness.

· Collaborate with partners, architects, and consultants, managing timelines and ensuring stakeholders’ input is incorporated in a timely manner.

· Design and create new graphic layouts for bid submissions, design reports, displays, PowerPoint presentations, and promotional media to align with the company’s branding.

· Gather and maintain all relevant information for submissions, including CVs, project data, references, and company credentials.

· Maintain and update trackers for project lists, submissions, and ongoing opportunities.

· Manage and archive electronic and paper files of all submissions, ensuring documentation is organized and easily accessible.

New Business Development Support

· Support the implementation of new business initiatives, working closely with partners to drive business development efforts.

· Regularly update client contact lists and ensure timely follow-up on business leads.

· Assist in researching potential clients within targeted sectors, aiding partners in maintaining and expanding client relationships.

· Collaborate with the team on outreach initiatives and explore opportunities to deepen client engagement.

Digital Marketing and Social Media

· Manage and grow the company’s social media presence, creating and posting engaging content that promotes our brand and recent projects.

· Assist in developing digital marketing content for online platforms, supporting campaigns to increase brand visibility.

Qualifications

Education and Experience Requirements

· Minimum of 2 years’ experience in a submissions, marketing, or project coordination role, preferably in the construction, architecture, or related industries.

· Strong understanding of the construction industry, particularly quantity surveying and architectural services, is highly preferred.

· Demonstrated initiative and the ability to see projects through from inception to completion.

Skills and Competencies

· Excellent communication skills, both written and verbal, with a professional demeanor suitable for client interaction.

· Outstanding time management abilities, with a proven track record of meeting deadlines and managing conflicting priorities.

· Strong attention to detail and creativity, with a proactive approach and adaptability to shifting priorities.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher, SharePoint) is required. Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) is highly desirable and a plus.

Additional Attributes

· Ability to work both independently and collaboratively within a team.

· Skilled at managing relationships with various stakeholders and coordinating across teams.

· Organized, forward-thinking, and able to maintain a structured approach to tracking and managing submissions.

Benefits

· Competitive salary and benefits package.

· Opportunity to work with a dynamic team and make a meaningful impact in a growth-oriented environment.

· Career development and potential for advancement in marketing and business development functions.

· 5 weeks (pro rata) annual leave

Please contact Martin Johnson or Ian Jupp for an informal discussion on 01883 347004.

The closing date for applications is 20 December 2024 and applicants should submit a CV and supporting statement. Interviews will be held week commencing 6 January 2025.

Job Type: Part-time

Pay: £30,000.00-£40,000.00 per year

Expected hours: 22 – 30 per week

Additional pay:

Yearly bonus

Benefits:

Company events
Company pension
Free parking
On-site parking
Sick pay
Transport links
Work from home

Schedule:

Monday to Friday

Work Location: In person

Application deadline: 20/12/2024
Reference ID: MSC-2025

Huntley Cartwright

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Marketing and Submissions Coordinator