*W-2 Employee Role for an External Client

*Must Be Located near Washington D.C. Metro Area

ABOUT THE FIRM

We are looking for an Executive Assistant for an external full-time, hybrid role at a boutique firm that specializes in interior design and construction, creating customized spaces for residential and commercial properties.

By uniting project management, design, and construction in one place, the firm ensures a streamlined process from concept to completion. Every project reflects a dedication to quality, originality, and the client’s distinct vision. Working closely with clients and vendors, the firm’s team delivers customized experiences and results that align with the firm’s fundamental values of sustainability, craftsmanship, and timeless design. Fueled by creativity and precision, the firm is committed to building lasting client relationships and bringing inspired spaces to life.

ABOUT THE ROLE

This Executive Assistant role will be full-time and hybrid (both remote and in-person), working directly with the boutique firm’s Founder and team.

The firm is looking for a talented Executive Assistant who is capable of managing back office support seamlessly and efficiently to ensure team, client, and vendor satisfaction.To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor for the firm’s Founder, team, and clients. This role will work directly with and report to the firm’s Founder.

EXPECTATIONS

Represent the Firm in a Positive & Professional Manner

Demonstrate an exceptional work ethic and a positive attitude
Prioritizes empathy, understanding, and authentic connection in all interactions
Ensure all communication reflects the firm’s values and level of professionalism
Embrace the firm’s values, standards, and contribute to a thriving company culture
Demonstrate a commitment to excellence in high-quality work and attention to detail
Possess strong communication skills and the ability to draft or edit all forms of correspondence
Be technologically curious, savvy, and forward thinking
Establish trust and use discretion when handling sensitive and confidential information
Values diversity and works well within a diverse, multilingual team

RESPONSIBILITIES & ROLE EXPECTATIONS

Maintain open and polished communication with the Founder, internal team, vendors, and clients
Understand, anticipate, and take unprompted action on Founder’s needs while also communicating progress and updates
Effectively and independently manage tasks, projects, and deadlines to always meet expectations
Manage email by prioritizing and filtering messages, and ensuring timely responses
Manage complex schedules that require proactive calendar coordination and reminders
Manage onboarding of new team members
Ability to address complex issues and diffuse crisis situations with clear decision making timely and in a professional manner
Demonstrate flexibility and adaptability by adjusting to changing needs and priorities in a fast-paced environment
Able to plan and coordinate details for travel, vendors, meetings, conferences, or events
Prepare powerpoint presentations and materials
Conduct project and industry research when necessary
Automate processes, integrate program tools, and maintain the firm’s project management software
Effectively collaborate with other team members to accomplish tasks and complete projects
Demonstrate expertise and in depth understanding of company operations and budgets
Be well-versed in advanced office, scheduling, database, and industry-specific software
Handle other administrative support tasks as requested

TECHNICAL QUALIFICATIONS

Knowledgeable in construction terminology, scheduling practices, and relevant technology systems such as Houzz, Building Connected, and Contractor Foreman
Experience and comfortability with a range of technology such as Microsoft Office, Microsoft Powerpoint, Google Suite, Zoom, Mailchimp, Quickbooks Online, and other software
Experience with high-volume inbox and calendar management, comprehensive scheduling, project management, and handling last-minute changes

GENERAL QUALIFICATIONS

Must reside and be authorized to work in the United States
Must be located within a 1-hour commute of downtown Washington, D.C.
Bachelor’s degree in business administration or equivalent is preferred
At least 5 years of the demonstrated experience in the role as outlined above supporting a C-Suite Executive or CEO
At least 2 years of experience working within the construction, property management, real estate, and/or interior design space
At least 2 years of experience working in real estate team management
At least 2 years of experience working full-time in a virtual and/or hybrid role
Must be available for full-time work

SALARY & BENEFITS

Full-time W-2 employee role
Hybrid work schedule (3 days in-person, 2 remote)
Salary range set aside for this role will be $60,000-$75,000 annually based on experience
Other employee benefits include eligibility for commissions and/or bonuses, a 401K, and a monthly health stipend

HOW TO APPLY

Please submit your information, resume, and cover letter here. In your cover letter, please address your specific interest in working with this boutique design-build firm, what you can bring to the firm in this role, how you will be successful in this hybrid role, and include information about previous experience as related to the skills outlined above. Applications will be reviewed as they are submitted. Please allow up to two weeks for applications to be reviewed and responded to.

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