Wharton-Smith, Inc., a highly regarded General Contractor based in Central Florida, is seeking a qualified candidate for an Operations Administrative Coordinator position in our Tampa, FL office.
Job Description:
- Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
- Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
- Utilize other departmental software to research and review reports.
- Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
- Maintain project documents within the project management software and project files.
- Gather and assemble supporting documents for project manuals.
- Ability to access and perform routine functions on the Internet.
- Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
- Knowledge of Contract Manager Software is a plus.
- Other administrative and general office duties as needed.
Proven Work Experience Demonstrating the Following Requirements:
- Excellent organizational and problem-solving skills.
- Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
- Ability to work independently and in a fast-paced team environment with limited supervision.
- Detail-oriented and self-motivated.
- Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
- Must have the ability to comply with applicable department policies, procedures, rules and regulations.
- Proficient in Microsoft Word, Excel, and Outlook.
- Proficient in copying/moving files and creating directories in a Windows environment.
- Attention to detail and math skills are also essential.
- Possess a valid driver’s license.
- Reliable and professional demeanor.
