Overview:

We have a new, exciting opportunity for a part time Office Manager to join our full-service PR and Communications agency in Bristol. This job share position is 3 days a week (22.5 hours). The role involves a mix of PA support to our MD and senior team, HR support, general office management, coordinating the social committee, financial support and assisting with the smooth running of meetings and events. The role will involve being privy to sensitive information so commitment to confidentially will be required at all times.

Responsibilities:

Assist the MD and senior team with day-to-day issues and scheduling of team and client meetings plus taking of minutes when required
Develop and manage the induction process for new starters
Support in various agency initiatives and projects
Liaise with senior staff and an external PR professional body to organise the internal /external training schedule
Maintain centralised holiday planner
Organise travel and accommodation for all teams wherever required
Liaise closely with IT department on all office IT needs
Maintain stock levels for office stationery and groceries
Responsible for Health and Safety compliance including being a fire warden & first point of for first aid (training available)
Co-ordinate social committee in organising programme of social events and activities throughout year
Support the senior team and MD in reviewing and managing business operating costs
Manage subscription/membership budget

Qualifications:

You’ll be able to demonstrate an impressive track record of managing the day-to-day responsibilities of a busy office. Furthermore, you’ll possess the following attributes;

Impeccable communications skills
A proactive, can-do attitude, with a high level of flexibility
Extremely organised with the ability to follow through on all set tasks
Sound judgement with ability to interpret, analyse and disseminate complex, sensitive information
Numerate and able to manage budgets
Good knowledge an application of Word, Excel and PowerPoint

About us:

We’re a diverse team of award-winning creative, energetic and curious communications professionals, comprising the largest PR agency in the South West.

Alongside traditional PR, our offer also includes multimedia, digital and social media, experiential, design, creative strategy, content marketing…. and loads more.

We’ve created a brilliant team and a fun, supportive culture.

What you’ll get in return:

A competitive salary
Flexible working options
25 days’ holiday, increasing to 29 after 2 years’ service (not including Bank holidays) – pro rata
Additional holiday purchase scheme of up to 5 days per year
Additional 5 days’ holiday on your 5th anniversary year
Company pension scheme
Outstanding training and development programme
Well-being programme inc. weekly fruit delivery, eye-care vouchers
Refer a friend and new business incentives
Medical cash plan – including contributions to dental, optical, physio etc.

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Office Manager